What is Report Parameters in SSRS?
In SSRS, parameters are used to specify the data to use in a report, narrow down your report data for better analysis, connect related reports together, and vary report presentation. Report parameters can be Single-Valued and Multivalued.

Using Parameters in Reporting Services:
The most common use of parameters is to vary report data retrieved by dataset queries. In this scenario, users are prompted for a value or values when they run the report, and the dataset query retrieves only the data that is requested. You can change the report parameter properties in the report design tools to include a valid values list that displays at run time.

You can also create cascading parameters, which retrieve hierarchical data from a data source. I'll explain cascading parameters in my nect post. First I want to explain creating a report parameter in SSRS 2008.

Below are the uses of report parameters:

- To Control Report Data - by selecting required parameters values to filter the report data.
- To Control Report Appearance - use parameters to change report appearance using expression-based properties, including conditionally hiding report items and conditionally changing text color.
- To Connect to Other Reports - use parameters to link to drillthrough reports, subreports, and linked reports.
- To Select Specific Data Columns - parameters can be used to select specific columns of a table/matrix at run time.

How to create Report Parameters:
Query parameters are added to a dataset query by way of the query designers or the Dataset Properties dialog box. After you create a query with parameters, Reporting Services automatically links query parameters to report parameters with the same name. Below are the steps to create parameters:

STEP 1:

To begin, start a new Report Server Project project in Visual Studio 2008 by clicking on Start --> All Programs --> SQL Server 2008 --> SQL Server Business Intelligence Development Studio. Then, from the menu, select File --> New --> Project to open New Project wizard. Now select Report Server Project from Visual studio installed templates and specify Name, Location and Solution Name.

I'll use the solution ctreated in my previous article. I'll use FirstReport.rdl for this example and I'll create a parameter Designation to filter report data for selected designations.

STEP 2:

Create a new Data Set for the report parameter. I will add a dataset dsDesignation for Employee's Designation using query

SELECT DISTINCT Desg AS Designation FROM Employee

as shown below:



STEP 3:
Now I will add a parameter Designation. In Report Data section, right click on Parameters node and click Add Parameter... as shown below:



STEP 4:
In Report Parameter Properties window, enter Name and Prompt of the parameter and select the Data type from dropdown box. For our example, enter Designation in Name and Prompt text boxes and select Text as data type.



STEP 5:
Now click on Avaliable Values to set available values for the parameter. Select Get values from a query. Select dsDesignation as Dataset, Designation as Value field and Label field.



STEP 6: Click on Default Values, Select Get values from a query. Select dsDesignation as Dataset, Designation as Value field. Click OK to save changes.



STEP 7:
Double click on your main dataset (dsMain) to open Dataset Properties. Now Select  Parameters and click on Add button to map Designation parameter.

STEP 8:
Now final step, just add parameter in your query as shown in below snapshot:

WHERE [Desg] = @Designation



Now preview the report to check the action of parameter used:

In this article, I will explain how to create a simple report (that could be first report for a newbie) using SSRS 2008. Here I am assuming that you have successfully installed SQL Server 2008 along with SSRS.

There are two ways to create Reports in SSRS. You can develop the report manually, or you can use the Report Wizard to give yourself a head start. For this first report, I am going to take advantage of the wizard.

STEP 1:

To begin, start a new Business Intelligence project in Visual Studio 2008 by clicking on Start --> All Programs --> SQL Server 2008 --> SQL Server Business Intelligence Development Studio. Then, from the menu, select File --> New --> Project to open New Project wizard. Now select Report Server Project from Visual studio installed templates and specify Name, Location and Solution Name. I am specifying these ReportProjectSSRS, D:, and ReportProjectSSRS respectively as shown below:



STEP2:

In Solution Explorer, right click on Reports folder and select Add New Report. This will open Report Wizard. Click Next on the Welcome screen and this will bring you to the Select the Data Source screen.



STEP 3:

Enter the name of Data Source as dsLocal and select type as Microsoft SQL Server. Now click on Edit button to set the connecting string for data source, this will open Connection Properties window. Enter Server name and database name and click on Test Connection buttion to make sure the connection is established. Click OK button twice to close Test Results and Conection Properties windows.



You can check the Make this a shared data source checkbox to make this data source as shared so that it can be used for other reports as well. Now click on Next to proceed.



STEP 4:

This will open Design the Query wizard. Here you can define your Query string. Alternatively you can use Query Builder... to build your query. I will use below query to pull data from Employee table:

SELECT
   [Emp_code],[Emp_Name],[Desg],
   [Head],[DOB],[Basic],[Dept_Code]
FROM Employee (NOLOCK)

Click Next to proceed. It will display Select the Report Type wizard. Select Tabular option and click Next to proceed.

STEP 5:

Now you can see Design the Table wizard. Select required fields from Available fields and clicked on details button to make these fields available in details part of a report. You can do data grouping as well using Group button. Click Next to proceed.



STEP 6:

Now you can see Choose the Table Style wizard. Select default style Slate and click Next. Finally you can see Completing the Wizard. Enter report name FirstReport and click Finish to complete the wizard.



Thats all. We are done with our First report in SSRS 2008. Report at design time will look like one shown below:



Click on Preview to generate the report: